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Welcome to the My Aged Care video that provides an
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introduction to how to create, edit and assign roles to staff
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accounts in the My Aged Care Assessor portal.
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By the end of this video, you will understand how individuals
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who are assigned the role of Organisation Administrators can
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create, edit and assign roles to staff accounts.
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Begin the process by selecting the Organisation Administrator
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tile on the homepage.
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From here, select the Staff tab.
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To add a new staff member to the organisation, click on the Add
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New staff button.
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Within the Staff details section you will be required to add the
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personal detail of the new staff member.
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Details include their first and last name, job title, e-mail
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address and at least one contact number, noting that some of
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these fields are mandatory for completion.
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The staff members clinical status should also be provided
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from the list of values presented in the drop down box.
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Options are clinical or non clinical.
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The accreditation status of the staff member should next be
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completed, noting that as per department requirements,
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clinical assessors must hold unrestricted registration with
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the Australian Health Practitioners Regulation Agency
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or other relevant professional associations linked to their
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clinical discipline.
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The question mark icon will provide additional information
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for the sake of context.
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If the staff member holds accreditation, an ID number and
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expiry date is required.
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If not, no further details are necessary.
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If the individual holds a Mac Learning certificate, select the
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check box.
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If relevant, the staff members occupation must be selected,
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noting that there are three options presented for choice.
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Each occupation will have an occupation type that will
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display for the sake of further identifying the discipline the
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staff member practises within.
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If relevant, further details can be entered via the free text
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field.
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All organisational staff will need to be assigned a role in
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the system.
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Click the Assign Roles button to nominate these.
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More than one role can be assigned to each staff member,
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noting that the roles of Team Leader and Comprehensive
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Assessor should only be assigned to individuals who have clinical
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status.
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After clicking the next button, you will be required to select
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the level of each role as either organisation or outlet.
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If selecting outlet, identify the outlet the role will be
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assigned to.
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You will also be able to manage the qualifications of each staff
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member by clicking the Add Qualifications button.
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From here, you can nominate the type of qualification the staff
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member holds by using the options presented in the drop
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down box Options.
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Selecting the Add button will add the qualification to the
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staff record.
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Clicking the Save Qualifications button will save all data
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entered.
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Once all information has been entered and it has been checked
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for accuracy, select Save.
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Once saved, staff details will appear on the main page.
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To edit a record, select the Expand icon and click the View
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Staff Details button.
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You will have the option to deactivate the staff member or
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edit their details by selecting the Edit Staff Details button.
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Selecting this button will open the Staff Details page to allow
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information to be updated.
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From here, update all relevant information and click Save to
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retain all data that has been entered.
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That concludes the video on how to create, edit, and assign
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roles to staff accounts.
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For links to additional information and support, click
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on the description box below.