Single site workforce arrangements – update

Single site workforce arrangements are 1 of the many infection control measures which can help to limit transmission of COVID‑19.

Date published:
Type:
Subscriber announcement
Audience:
Health sector

Single site workforce arrangements are one of the many infection control measures which can help to limit transmission of COVID‑19.

Hotspot and high-risk locations, declared by the Commonwealth Chief Medical Officer, activated Commonwealth support for the implementation of single site arrangements through the Support for Aged Care Workers in COVID-19 (SACWIC) grant.

SACWIC Activity periods associated with recent outbreaks ended as follows:

  • South Australia ended on 3 August 2021;
  • Queensland ended on 8 August and 22 August 2021;
  • NSW and ACT ended on 15 November 2021; and
  • Victoria ended on 31 July and 3 December 2021.

There are NO activity periods in place in 2022 at this time.

Applications for the above activity periods close on 30 June 2022

Support implementing these arrangements

We recognise that implementing single site arrangements has been complex and may resulted in additional out of pocket costs for approved providers. The SACWIC grant opportunity remains open to enable approved providers to seek reimbursement for out of pocket expenses associated with implementing these arrangements during the eligible COVID-19 hotspots and high-risk locations listed in Appendix 1 of the Grant Opportunity Guidelines.

To date, a total of 107 applications have been approved through this grant opportunity, supporting over 328 facilities with over $30 million in reimbursements.

Eligible providers are encouraged to consider the out of pocket costs they have incurred implementing these arrangements and apply for reimbursement where appropriate. Applications close at 2pm Canberra local time on 30 June 2022.

Examples of eligible workforce costs under SACWIC are those that supported eligible workers:

  • who normally work at multiple residential aged care facilities, but worked solely at the facility being applied for;
  • who were not to attend work because they had been experiencing COVID-19 symptoms, had been diagnosed as COVID-19 positive, required testing or were subject to self-isolation or quarantine requirements; or
  • to undertake training in the event a skills gap arises from where existing workers were not to work due to experiencing COVID-19 symptoms, or were subject to self-isolation or quarantine requirements.

 Completing your SACWIC grant application

To apply, complete the online grant opportunity application form available on GrantConnect (Grant Opportunity – GO4215). You will need to address all eligibility criteria and include all necessary attachments.  Please see the Grant Opportunity Guidelines and responses to frequently asked questions for more information.

If you need help or have questions that are not covered in the frequently asked questions, please email your enquiry through to  Grant.ATM@health.gov.au (reference GO4215).

Applications remain open until 30 June 2022.

The following supporting documentation will be requested:

Funding stream What we are verifying Required documentation

1. Supporting aged care workers to work at a single site.

What the normal wage expenses are.

Before Activity Period – Payroll summaries for an equal amount of time as the grant activity period, immediately prior to the activity period that itemise ALL staff and includes leave balances.

What the wage costs are for the Activity Period.

During the Activity Period - Payroll summaries for the activity period that itemise ALL staff and includes leave balances.

2. Paid Pandemic Leave

Amount spent on eligible leave where there was not any leave available to take

A summary of eligible leave paid itemised by staff member.

3. Skills-gap training

Type of training and training provider.

A statement that includes

  • an overview of the training and summary of learning objectives /  program summary,
  • the name of the training program,
  • the name of the registered training provider or advice that the training was in-house.
  • the duration of the training and

receipt of payment or if the training is in-house, the detail of the out of pocket expenses incurred.

Common reasons why some applications have been unsuccessful include:

  • Applications for costs incurred outside of the eligible COVID-19 hotspots and high-risk locations / dates listed in Appendix 1 of the Grant Opportunity Guidelines.
  • Applications received from non-approved providers
  • Applications for costs incurred for ineligible activities

Applications where an assessment determines no associated out of pocket costs.