Using the Australian Immunisation Register
This page provides information to health care professionals about the Australian Immunisation Register, and how they can use it to record vaccinations and generate reports.
What is the Australian Immunisation Register?
The Australian Immunisation Register (AIR) is a national register that records vaccinations given to people of all ages in Australia.
Recognised vaccination providers should record all vaccines given to patients − including through school vaccination programs − on the AIR.
The AIR can also be used to:
- check which vaccines your patients have had
- check if your patients are overdue for any vaccines
- report immunisation medical exemptions online – eligible vaccination providers only.
Checking your patient's immunisation history
Visit the Health Professional Online Services (HPOS) page of the AIR website to check your patient’s immunisation history before you vaccinate.
Identifying people who are overdue for their vaccines
AIR reports that can help you identify children who are overdue for immunisation include:
- ACIR010A – AIR Due/Overdue Practice Report
- ACIR011A – Due/Overdue report by locality
- ACIR011B – Due/overdue report by vaccination provider
Visit the Health Professional Online Services (HPOS) page of the AIR website to see these reports.
Recording vaccines given to your patients
It’s important to record the vaccines you give to your patients on the AIR at the time of vaccination. Information on the AIR needs to be accurate and up to date so that:
- families can receive their appropriate child care and Family Tax Benefit (FTB) payments on time
- children can enrol in school or adults can start certain jobs on time
- the AIR can inform public health management and research of vaccine-preventable diseases.
Recognised vaccination providers should report to the AIR all vaccinations they give to their patients in Australia. They should also record those given overseas if they have appropriate documentation.
If your practice software does not automatically report vaccinations to the AIR, you will need to report these vaccinations directly using the AIR website.
Information about sending or receiving immunisation data from the AIR is available on the AIR website.
Previously, the Victorian Cytology Service (VCS) Foundation recorded human papillomavirus (HPV) vaccinations in a separate register (the National HPV Vaccination Program Register). The AIR now records all vaccinations, and past HPV vaccination records have been transferred to the AIR so all records are now in one place.
Make sure you submit any new HPV vaccinations to the AIR, using your practice software or the AIR site. You may need to update your practice software. In June 2018, the Department of Human Services sent all registered software vendors an update that included two new (optional) fields for all vaccines: school names and vaccine batch numbers.
From 1 November 2018, VCS will no longer accept HPV vaccination records – you must record these in the AIR.
State and territory health departments are working with school-based providers to support the new reporting arrangements.
You don’t need to register with the AIR to report HPV vaccinations. General practitioners, medical practitioners and nurse practitioners with a Medicare provider number are automatically recognised as vaccination providers on the AIR.
You do not need to re-submit historical HPV vaccination records to the AIR. Those already reported to the HPV Register will be automatically transferred.
Ensuring records are accurate
Encourage your patients to update the personal details they have recorded with Medicare (including their address and whether they identify as Aboriginal or Torres Strait Islander people). The AIR uses Medicare details in its records, so the details need to be right so that the AIR will be accurate.
Vaccination provider information payments
Eligible vaccination providers get an information payment for:
- completing a National Immunisation Program (NIP) Schedule for a child under 7 years old and recording it on the AIR
- following up and vaccinating a child under 7 years old, who is more than 2 months overdue for their childhood vaccinations under the NIP Schedule, and recording it on the AIR.
The information payments are:
- up to $6 per completed immunisation schedule for children under 7 years old
- $6 per completed catch-up schedule for children under 7 years old
- paid by Electronic Funds Transfer on the second last Tuesday of each month.
To get a payment, you need to provide your bank account details when you:
- register as a vaccination provider with the AIR
- complete an AIR Bank Account Details for Vaccination Providers form
To update your bank account details on the AIR:
- use Health Professional Online Services (HPOS) or
- complete and send the AIR Bank Account Details for Vaccination Providers form.
You’ll get an immunisation payment statement summary each month. You can access the statement on the AIR website or have it posted to you. You can also check or change your preferences on the AIR website.
Immunisation details submitted to AIR during the last month will be included in the Immunisation Notifications Reconciliation report. This report is available on the AIR website on the second last Tuesday of each month.