Personally Controlled Electronic Health Record System Operator: Annual Report 2012-2013

Appendix B – Report on advisory bodies’ activities

Page last updated: 10 April 2014

Jurisdictional Advisory Committee

The functions of the Jurisdictional Advisory Committee are to advise the System Operator on matters relating to the interests of the Commonwealth, states and territories in the eHealth record system. Other matters may be prescribed by the regulations but none were prescribed in 2012-13.

The Committee comprises nine part-time members representing each state, territory and the Commonwealth. The member representing the Commonwealth was appointed by the Minister for Health and each member representing a state or territory was appointed by their respective health department head.

In accordance with regulation 2.1.9 of the Personally Controlled Electronic Health Records Regulation 2012 the Committee reports its considerations and resolutions to the System Operator, the Minister and the head of each state and territory health department.

Independent Advisory Council

The functions of the Independent Advisory Council are to advise the System Operator on the operation of the eHealth record system, participation in the eHealth record system, clinical, and privacy and security matters relating to the eHealth record system. Other matters may be prescribed by the regulations but none were prescribed in 2012-13.

The Council comprises 12 part-time members, appointed by the Minister for Health. Between them, the members have experience or knowledge in:

  • the provision of services as a medical practitioner
  • the provision of services as a healthcare provider other than a medical practitioner
  • law and/or privacy
  • health informatics and/or information technology services relating to healthcare
  • administration of healthcare
  • healthcare for Aboriginal or Torres Strait Islander people
  • healthcare for people living or working in regional areas.
Three of these members have significant experience in or knowledge of consumers’ receipt of healthcare.

Most members were re-appointed to the Independent Advisory Council by the Minister on 29 June 2013 until 30 June 2014. As at 30 June 2013 the re-appointment of a member with experience or knowledge in healthcare for Aboriginal or Torres Strait Islander people was not finalised.

In accordance with regulation 2.2.7 of the Personally Controlled Electronic Health Records Regulation 2012 the Council reports its considerations and resolutions to the System Operator, the Minister and the head of each state and territory health department.

Activities in 2012-13

In 2012-13 the Independent Advisory Council and Jurisdictional Advisory Committee each held six meetings and were each consulted out of session on two occasions.

The key topics discussed by the advisory bodies were:

  • eHealth governance structure
  • legislation – development of PCEHR Rules 2012, PCEHR (Participation Agreement) Rules 2012, PCEHR (Assisted Registration) Rules 2012 and amendments to the PCEHR Rules
  • system operations – Child eHealth Record and National Prescription and Dispense Repository
  • change and adoption – Medicare Locals, change and adoption strategies, and jurisdictional Rapid Integration Projects
  • clinical audits and Clinical Usability Program
  • benefits realisation
  • other eHealth-related activities and future directions.
In 2012-13 the System Operator consulted the Independent Advisory Council and Jurisdictional Advisory Committee on a range of matters and their advice informed changes to the eHealth record system, particularly relating to consumer and provider participation, clinical use and uptake, improved registration processes for the public, and reporting metrics to monitor system performance and benefits realisation.

The advisory bodies’ advice has contributed to:

  • streamlining and improvement of processes to register people
  • implementation of PCEHR Rules supporting participation by healthcare provider organisations
  • implementation of PCEHR Rules enabling healthcare provider organisations to assist people to register for an eHealth record
  • implementation of PCEHR Rules facilitating the registration of newborns
  • improvement of eHealth Practice Incentives Program support and information
  • improvement of the Healthcare Identifiers Service
  • implementation of the Child eHealth Record, mobile application and the Prescription and Dispense View
  • improvement of change and adoption strategies across jurisdictions
  • targeting of change and adoption approaches and public and provider information
  • establishment of regular meetings with peak bodies to provide an update on eHealth record system developments and associated activities
  • improvement of metrics for benefits evaluation
  • commencement of a Clinical Usability Program.