When an EHP goes out and looks for problems he/she will need to complete the checklist for each building or facility visited. This is called checklisting.

Every yearly plan and many weekly plans will need to include tasks related to checklisting.

This is a very important part of the work. Often people will not report problems such as leaking taps. Sometimes people do not even know there is an environmental health problem.

Checking for problems, through checklisting, is important if the community and its environment are to be kept clean and safe.

How is checklisting done?

Checklist forms are used to record the problems as the EHP finds them in the community. The checklist forms can be used on:
  • dwellings
  • toilet blocks
  • sewage ponds
  • rubbish tips
  • other community facilities, such as playgrounds, stores, community hall, roads, streets and general areas
The checklist form contains a list of all the environmental health items in a house or other facility. For example, a house checklist will include plumbing, hygiene matters, pests, rubbish, structural conditions and provide a space for the EHP to record any other comments. Space is provided on the form for the EHP to show problem items with a mark.

When an EHP finds a problem, he/she should mark the form by placing a tick or cross against the problem item. The EHP should use the information on the checklist to:
  • plan his/her work
  • provide reports to the community
  • keep records of environmental health problems
Checklisting requires the EHP to visit people's houses and other community buildings. It will be necessary to get permission from householders and the Council. It is also important to let them know when checklisting is to be done.

The EHP may have to stop during checklisting to fix an emergency problem.
Fig.  7.2: Checklisting.
Fig. 7.2: Checklisting.

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Once the checklists have been filled out it is very important that the EHP:
  • uses them to plan what work needs to be done. All jobs which need to be done should be written on the planner and special note should be made of tasks which need to be done urgently
  • makes sure that the problem gets fixed, even if it means organising a contractor to do the work
  • files the checklist in the filing cabinet after the jobs have been written onto the planner
It is important to keep the checklists as they will provide the EHP with the past history of environmental health problems at a particular place. Checklists should be filed under their location, for example, ‘House No. 6’, ‘Southern Toilet Block’.

How often should checklisting be done?

Checklisting should be done at least twice a year. However, if the community has lots of environmental health problems, checklisting may have to be done more often until all the problems are found or controlled.