Final Annual Report - Health Workforce Australia

Management

Page last updated: 18 May 2015

Risk management

HWA used a formal risk management framework to ensure a systematic approach to the identification and management of risk. The framework set out:

  • policy governing HWA risk management;
  • risk- related responsibilities and accountabilities of all parties within HWA;
  • governance and management arrangements that applied to HWA risk management; and
  • the risk management processes and tools employed by HWA.

The foundation of this framework was based on the International Standard for Risk Management, ISO 31000.

An enterprise risk assessment was used to identify and monitor those risks to HWA’s ability to deliver against its strategic objectives. The Audit and Risk Management Committee reviewed the enterprise risk assessment at each meeting to monitor HWA’s risk profile and the effectiveness of control measures.

Fraud

HWA was committed to the prevention of fraud through the identification of risk, and the development, implementation and regular review of a range of fraud prevention and detection strategies. The HWA Statement to Staff on Fraud sets out HWA’s stance on fraud and the responsibilities and obligations of staff.

The HWA fraud control framework was based on the Commonwealth Fraud Control Guidelines 2011. The HWA fraud control plan included a summary of all prevention, detection, reporting and investigation measures adopted by HWA. A fraud risk assessment was used to identify and monitor HWA fraud-related risks. The Audit and Risk Management Committee reviewed the fraud risk assessment at each meeting to monitor HWA’s fraud risk profile and the effectiveness of control measures.

Internal audit

Throughout the Reporting Period HWA conducted an internal audit program to assist the Board, the Audit and Risk Management Committee and HWA management in the effective discharge of their responsibilities relating to risk management and internal control. An external provider performed HWA’s internal audit function and the program comprised internal audit projects that addressed risks identified in the HWA enterprise risk assessment.

The internal audit function provided assurance on the effectiveness of the internal control procedures and mechanisms in place to mitigate risks within HWA. The internal auditor reported the outcomes of each internal audit project to the Audit and Risk Management Committee and the extent to which key risk treatments identified through audits are implemented.

Compliance framework

HWA used a compliance framework to ensure that it met its external and internal compliance obligations, as specified in the relevant legislation, applicable Australian Government policy frameworks and the directions of the Board and Chief Executive Officer. To facilitate compliance, HWA established a number of controls that comprised authorisations, management instructions, frameworks and policies and procedures. The purpose of the controls was to set the parameters within which HWA’s conduct must operate so that compliance with its obligations was achieved.

The HWA compliance framework included the regular conduct of a compliance assessment to determine the level of compliance against HWA’s obligations. The Audit and Risk Management Committee reviewed the compliance assessment at each meeting.

Grants Administration Unit

The Grants Administration Unit (GAU) was responsible for ensuring HWA’s compliance with its contractual and legislative obligations in relation to grant funding administration. The GAU provided services, advice and support across the grant lifecycle to facilitate the efficient provision of grant funding to recipients and effective monitoring and management.

Programme Management Office

The Programme Management Office (PMO) supported the delivery of HWA’s work plan through the operation of a project management framework that established a consistent approach to managing projects across HWA. The PMO provided advice and support across the project lifecycle in order to ensure the adoption of effective project management methodologies and the status monitoring.

Location of major activities and facilities

The primary location of HWA’s major activities and facilities for the Reporting Period was 400 King William Street, Adelaide, South Australia.

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