- Information on the recognition (for particular purposes) of allowances provided for in the Agreement is at Attachment B.
Further information on allowances is available in the Allowances policy.
Remote locality conditions
- An employee recruited locally to a designated remote locality after 7 April 1998 does not have automatic access to the remote locality provisions as determined by the Secretary in the Remote Locality policy. These employees and employees recruited from outside those localities after 7 April 1998 may have access to remote locality conditions as negotiated with the Secretary.
- Employees working in those localities may request a review by the Secretary, seeking a new or amended remote locality package.
Further information on remote locality conditions is available in the Remote Locality policy.
Public transport scheme
- The Secretary will offer an interest free loan scheme for the purchasing of public transport passes for employees.
Further information on the public transport scheme and its operation is available in Public Transport Loan Scheme policy.
- The Secretary will, on an annual basis, make appropriate arrangements for the provision of influenza vaccinations to all employees at no cost.
- The Secretary may adjust Travel Allowance (TA) annually up to the maximum non-acquittable amount required for taxation purposes.
- The department will meet reasonable costs, as determined by the Secretary, for employees on official overnight travel including accommodation, meals and any incidental expenses.
- Where this period exceeds three continuous weeks, the Secretary will determine a package of assistance to meet any additional costs incurred as a result of the employee being temporarily relocated.
- The Secretary will, subject to the presentation of receipts, authorise an additional payment in circumstances where an employee has incurred reasonable costs, as determined by the Secretary, in excess of the allowance.
- An employee who is required to be absent from the employee’s usual place of work on official business for a period of not less than 10 hours, but is not absent overnight, will be paid an allowance of $45 for each absence.
Illness while travelling
- Where an employee falls ill or is injured while travelling on official business and subsequently takes leave, the Secretary will approve payment of return journey costs to the employee.
Recognition of travel time
- Where an employee classified as an APS 1-6 (and their equivalents) is required to undertake official travel, the time spent travelling within the bandwidth, excluding the usual time taken for the employee to travel to and from the employee’s regular place of work, will be recorded as work hours.
- Travel outside the bandwidth undertaken by APS 1-6 (and their equivalents) will be claimed as travel time in lieu at single time rates.
Motor vehicle allowance
- Motor vehicle allowance (MVA) is payable where the Secretary approves an employee to use a private or personally-hired vehicle for official purposes.
- Where an employee seeks, and is approved to use, a private vehicle instead of the most efficient means of travel as determined by the Secretary, the amount of MVA paid to the employee will not exceed the cost of the most efficient means of travel.
Access for existing employees
- Where the department initiates a permanent relocation (including movement or promotion) of an employee, or the relocation is in the interest of the department, the Secretary will reimburse reasonable relocation costs for:
- transport and removal,
- costs associated with the sale and purchase of the employee’s normal place of residence,
- costs incurred in avoiding serious disruption to the final two (2) years of the employee’s child’s secondary education (Years 11 and 12),
- temporary accommodation in the new location.
- Relocation or non-ongoing movement at the request of the employee will only attract relocation assistance at the discretion of the Secretary.
Access for new employees
- Relocation assistance for reasonable costs may be negotiated on engagement, as agreed by the Secretary, for:
- transport and removal costs
- temporary accommodation in the new location.
Community language allowance
- An employee who is required to undertake translating or interpreting responsibilities may, with the Secretary’s approval, receive payment of a community language allowance.
Further information is provided in the Allowances policy.
- Where the Secretary requires an employee to be contactable and available to work for a specified period outside the bandwidth of hours, the employee will be paid a restriction allowance as follows.
- An employee restricted for a period of seven calendar days will receive an allowance of $290 per week.
- An employee restricted for a period of less than seven calendar days will receive a proportional rate based on the number of hours restricted outside the bandwidth.
- An employee restricted on a weekend roster arrangement will receive an allowance of $50 for each day of the weekend they are restricted. Proportional rates will not apply for rostered weekend restriction periods.
- An employee restricted for any period that includes a public holiday will receive payment of $50 in addition to salary for each public holiday the employee is restricted.
- An employee restricted on the three working days of annual closedown between Christmas Day and New Year’s Day will receive payment of $50, in addition to salary, for each day of annual closedown the employee is restricted.
- Executive Level employees (and their equivalents) and employees who are employed on an irregular / intermittent basis are generally ineligible to receive restriction allowance payments. In exceptional circumstances, the Secretary may approve restriction allowance payments for these employees.
Place of work
- A restricted employee who is required to perform overtime may be required to work at the employee’s usual workplace or at another designated place, including the employee’s home.
- Payment of restriction allowance will not be made to an employee who does not remain contactable or at the required degree of readiness to perform overtime.
- Where an employee is restricted under the provisions of clause 58 and is required to perform overtime, but is not required to be recalled to work, overtime payment will be made subject to a one-hour minimum payment.
- Where an employee restricted under the provisions of clause 58 is recalled to duty at a place of work, overtime payment will be made, subject to a three-hour minimum payment.
Overtime provisions are outlined in Part E.
Departmental liaison officer allowance
- An employee who performs the duties of departmental liaison officer and attends for duty at the office of the Minister for a whole day, will be paid a pro-rata allowance for that day at the annual rate of $18,000.
Overtime meal break allowance
- Where an employee is directed to work overtime for a continuous period of at least one hour outside the bandwidth which extends over a meal period, they will be paid a meal allowance of $26.00 where a meal break is taken during a meal period. For the purposes of this clause a meal period is:
Monday to Friday:6.30 am-7.00 am7.00 pm-7.30 pm Saturday, Sunday and Public Holidays:6.30 am-7.00 am12.30 pm-1.30 pm7.00 pm-7.30 pm
- Where overtime is worked for long periods and does not coincide with designated meal periods, the Secretary has the discretion to authorise payment of a meal allowance.
Loss of, or damage to, clothing or personal effects
- Where an employee incurs loss of, or damage to, clothing or personal effects, and the loss or damage can be reasonably associated with the employee's performance of the employee’s duties, the Secretary may authorise reimbursement of costs for repairs or replacement of the personal effects.
Further information on reimbursement for loss of, or damage to, clothing or personal effects is available in the Loss of, or Damage to, Clothing or Personal Effects policy.
Workplace responsibility allowance
- The Workplace Responsibility Allowance will be paid to an employee undertaking the designated Workplace Responsibility Roles of First Aid Officer, Emergency Warden, Harassment Contact Officer (HCO) and Health and Safety Representative (HSR). An employee will not undertake more than one Workplace Responsibility at a time unless approved to do so by the Secretary.
- Payment of the Workplace Responsibility Allowance will be made to an employee who is elected or appointed to a Workplace Responsibility Role and has successfully undertaken relevant training or obtained any required qualification.
- A weekly Workplace Responsibility Allowance of $10.00 will be paid to an employee appointed by the Secretary to be an Emergency Warden or HCO, and to an employee elected as a HSR.
- A weekly Workplace Responsibility Allowance of $14.50 will be paid to an employee holding the minimum accreditation standard of the Senior First Aid Certificate (Level 2 or equivalent) and has continuing expertise commensurate with that training, who is appointed by the Secretary to be a First Aid Officer.
- Eligible employees may request access to subsidised eyesight testing at two-yearly intervals, unless the employee provides medical evidence indicating that further testing is necessary. Eligible employees are those employees who, as an integral part of their duties, are required to:
- operate screen based equipment, and/or
- undertake specialised work tasks which require particular visual acuity not normally required for general tasks (e.g. microscopy).
- The Secretary will reimburse (where not otherwise reimbursed under Medicare or private health insurance arrangements) the following amounts for eyewear prescribed specifically for use with screen-based equipment.
- Up to $100 for single vision spectacles and
- Up to $165 for bi-focal, multi-focal or tri-focal spectacles.
- The Secretary may approve different testing requirements, intervals and reimbursement levels for employees undertaking tasks requiring particular visual acuity (other than screen-based work) (e.g. for microscopy work).