Private health insurance circulars
This circular issued by the Private Health Insurance Branch contains information on Data Reporting Requirements for Private Hospitals
PDF Printable version of 75/11 (PDF 32 KB)
17 October 2011
Reminder: Data Reporting Requirements for Private HospitalsThe purpose of this circular is to remind the Commonwealth declared private hospitals (both overnight and day-only) of their obligation to submit monthly data to the Commonwealth Department of Health and Ageing (DoHA) under the Private Health Insurance Act 2007 (‘PHI Act’) and associated Rules.
A recent review of the data has identified some institutions are either not submitting required data or not submitting it on time. The legislation allows for remedial action to be initiated where the reporting requirements for Hospital Casemix Protocol (HCP) and Private Hospital Data Bureau (PHDB) data are not met. Data submission is one of the requirements the Minister (or delegate) has regard to when considering whether to declare a facility or maintain that status.
The required data must be supplied monthly to DoHA, within six weeks after the person to whom the information relates has been discharged from the hospital. For example, a data file for all separations during July must be submitted to DoHA by mid September.
Format of InformationData specifications are available on DoHA’s website at:
HCP and GT Dental - www.health.gov.au/internet/main/publishing.nsf/Content/health-casemix-data-collections-about-HCP
PHDB - www.health.gov.au/internet/main/publishing.nsf/Content/health-casemix-data-collections-about-PHDB
Screening Data For ErrorsPrior to submission to the Department, data should be checked using the latest version of the CheckIt2 validation program (version 188.8.131.52) which is also available from the website at: http://www.health.gov.au/internet/main/publishing.nsf/Content/health-casemix-hcp-hcpchecker.htm
Acceptable Methods of Sending HCP/PHDB Data To DOHA
- Secure Internet Transfer (Recommended)
Facilities are encouraged to use the Secure Website developed by DoHA for transfer of PHDB data. To obtain access to this website, please email firstname.lastname@example.org with the following details:
- Name of facility;
- Name and title of data contact;
- Email address; and
- Contact telephone and facsimile numbers
Please also include the details as mentioned above when submitting data via email.
File Naming FormatIn order to assist with processing and to facilitate recognition of data files, please submit all your data files with file names that follow the below format:
Eg. 0123456T Appletree Private Hospital - PHDB AUG 2011
The data file should look like the following:
It would also be appreciated if data files are sent in the .txt format (zipped or unzipped).
Any questions relating to the data specifications or submission of HCP/PHDB data to the DoHA should be sent to email@example.com
If you require further information please telephone: (02) 6289 9853/24 hr answering machine or email the enquiry to PrivateHealth@health.gov.au
Changing your e-mail address? No longer want circulars? Please notify Private Health Insurance Branch at PrivateHealth@health.gov.au
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