Better health and ageing for all Australians

Software

Hospital Casemix Protocol: CheckIt

It is a requirement of the National Health Act for private hospitals to provide Hospital Casemix Protocol (HCP) data to a registered private health insurance organisation which has an applicable benefits agreement with the patient, as well as to a private hospitals data bureau (PHDB).

In this section:

Background

It is a requirement of the Private Health Insurance Act for declared private hospitals to provided Hospital Casemix Protocol (HCP) information to Private Health Insurers and Private Hospital Data Bureau (PHDB) information to the Department. Under the Act, registered insurers must provide HCP information to the Department.

The Department has developed an application (Check-It 2) to assist insurers and hospitals meet their HCP and PHDB reporting obligations. Check-It 2 will validate HCP and PHDB files and report whether they comply with the published specifications.
The benefits of using Check-It 2 include;
  • Immediate feedback on the compliance of your HCP/PHDB files, which will allow you to submit correct data the first time.
  • Provision of detailed reporting features that help to investigate data errors that are flagged.
  • The software is kept up to date with the latest HCP/PHDB specifications.
  • The software is provided free of charge.
The file specifications and edit checks for the HCP can be found on the following page:
Hospital Casemix Protocol (HCP)

PHDB file specifications can be found on the following page:
Private Hospital Data Bureau (PHDB)

WARNING:

The department can not guarantee and assumes no legal liability or responsibility for the accuracy, currency or completeness of the information or output of the HCP/ PHDB Checker. Please see the disclaimer below.

Disclaimer

The Commonwealth accepts no liability for any interference with or damage to a user's computer system, software or data occurring through the download and/or usage of this supporting software. Users are encouraged to take appropriate and adequate precautions to ensure that whatever is selected from this site is free of viruses or other contamination that may interfere with or damage the user's computer system, software or data.

Check-it2

Please select the appropriate Check-It 2 installation below depending on if you are a Private Hospital or Private Health Insurer. Full setup and usage instructions are contained in the user guide, also available for download below (this guide is also included in the installations).

For Private Health Insurers


For Private Hospitals


User documentation

Documentation for Check-It (PDF 682 KB)
The guide can also be viewed as a web page: Documentation for Check-It

Version History

Version 1.10.0.0

Updated on 10/12/2012 to include:
  • 2012/13 Data Specifications
  • MBS Items (December 2012)
  • New Hospital Provider Numbers
  • Added support for DRG version 6.0x
  • Introduced Windows 7 compatible version

Version 1.9.0.3

Updated on 02/11/2012 to include:
  • New Hospital Provider Identifiers

Version 1.9.0.2

Updated on 4/9/2012 to include:
  • Validation for data up to 31 October 2012
  • New Hospital Provider Identifiers
  • New Insurer Identifiers
  • MBS Items (August 2012)
  • Prostheses Schedule (August 2012)
  • 2012 Australian Postcodes

Version 1.9.0.1

Updated on 23/04/2012 to include:
  • New Hospital Provider Identifiers
  • MBS Items (March 2012)
  • February 2012 Prosthesis List
  • 2012 Australian Postcodes

Version 1.9.0.0

Updated on 7/09/2011 to include:
  • 2011/12 data specifications
  • MBS Items (July 2011)
  • Prostheses Schedule (August 2011)
  • New Hospital Provider Numbers
  • 2011 Australian Postcodes
  • HCP2 Service Codes

Version 1.8.1.0

Updated on 17/01/2011 to include:
  • MBS Items (January 2011 and November 2010)
  • New Hospital Provider Numbers
  • Removed Error E004 and E005 for 2010/11 PHDB specification

Version 1.8.0.0

Updated on 16/08/2010 to include:
  • 2010/11 data specifications
  • MBS Items (July 2010)
  • Prostheses Schedule (August 2010)
  • 7 th ICD-10-AM codes
    2010 Australian Postcodes

Version 1.7.2.0

Updated on 15/05/2010 to include:
  • MBS items (May 2010)
  • Prostheses Schedule (February 2010)
  • Changed Edit rules for Admission FIM Item Scores, Discharge FIM Item Scores, AN-SNAP Class and SNAP Version in HCP1 (from Insurers to the Department) and HCP (from Hospitals to Insurers) data specifications
  • Australian Dental Association codes lookup table updated to allow all codes valid for Service Codes in GT-Dental specifications

Version 1.7.1.0

Updated on 03/02/2010 to include:
  • MBS items (January 2010)
  • Changed Error codes ME005.1 and ME010.1 to Warning codes MW005.1 and MW010.1
  • Added new Service Speciality codes for HCP2 data collection

Version 1.7.0.0

Updated on 10/11/2009 to include:
  • MBS items (November 2009)
  • 0910 GT-Dental specification
  • New edit rule for HCP2 service code field which allows prostheses in this field
HCP Support Staff, Hospital Data Management Section on 02 6289 8058
Email: Hospital Casemix Protocol Top of page

Help with accessing large documents

When accessing large documents (over 500 KB in size), it is recommended that the following procedure be used:

  1. Click the link with the RIGHT mouse button
  2. Choose "Save Target As.../Save Link As..." depending on your browser
  3. Select an appropriate folder on a local drive to place the downloaded file

Attempting to open large documents within the browser window (by left-clicking) may inhibit your ability to continue browsing while the document is opening and/or lead to system problems.

Help with accessing PDF documents

To view PDF (Portable Document Format) documents, you will need to have a PDF reader installed on your computer. A number of PDF readers are available through the Australian Government Information Management Office (AGIMO) Web Guide website.