Reporting requirements for output services

Commonwealth HACC service providers are required to operate within the reporting framework set out in their Aged Care Funding Agreement.

In this section:

Acknowledging funding

The Living Longer. Living Better. aged care reform package

Police checks

Service System Development

Reporting requirements for Commonwealth HACC service providers who receive funding to deliver output services fall into the following categories:

HACC Minimum Data Set (MDS) Reporting

Service providers will need to report all outputs delivered under the Aged Care Funding Agreement to the MDS. The MDS collection and submission requirements are outlined in the ‘Home and Community Care Program National MDS User Guide Version 2’.

Your organisation will need to provide quarterly MDS information reports, which cover the previous quarter.

If your organisation only delivers services in service group six (Meals), you can submit a modified MDS report and you’ll only need to submit reports biannually rather than quarterly.

Output Variation Reports (OVRs)

To reduce reporting burden on service providers, we will use HACC MDS information to pre-populate OVRs, which we’ll use to track service delivery levels. You will need to provide information where your organisation’s delivered outputs vary from those required under your funding agreement.

Organisations receiving an annual total of $100,000 (GST exclusive) or more in Commonwealth HACC funding in a single program schedule will need to submit an OVR twice a year, one as a progress report and the other as an annual report. Organisations receiving an annual total of less than $100,000 (GST exclusive) in a single program schedule are only required to submit OVRs on an annual basis.

Financial Accountability Reports (FARs)

You will need to provide separate FARs for each HACC region for which your organisation receives funding.

Organisations receiving an annual total of $100,000 (GST exclusive) or more in Commonwealth HACC funding in a single program schedule will need to submit a progressive and an annual FAR. If your organisation receives an annual total of less than $100,000 (GST exclusive) in Commonwealth HACC funding in a single program schedule you will only need to submit an annual FAR.

Final Report

A final report will be required at the end of a service provider’s funding agreement or if the funding agreement is terminated for any reason. In most cases the final report will be a combination of the annual Financial Accountability Report and the annual Output Variation Report.

Table – Submission deadlines and reporting periods

Date of Submission	Reporting Period	Reporting Activity
31 July^	1 April – 30 June	HACC MDS Quarterly Report
30 September^	1 July – 30 June	Annual FARs Annual OVRs
31 October	1 July – 30 September	HACC MDS Quarterly Report
31 January	1 October – 31 December	HACC MDS Quarterly Report
31 March	1 July – 31 December	Progressive FARs* Progressive OVRs*
30 April	1 January – 31 March	HACC MDS Quarterly Report
Within 30 days of termination of the schedule	Whole preceding financial year or any part of a financial year not previously reported against	Final FARs Final OVRs

^In 2012, reporting requirements relate to previous funding agreements and any reports should be submitted to the relevant state or territory government as per the requirements under the service provider’s funding agreement for the joint HACC Program.
*Progressive reports are only required for providers who receive cumulative funding of $100,000 or more (GST exclusive) in a single program schedule.

More information

For more information on the reporting requirements please refer to your Aged Care Funding Agreement.
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